Accounting AR/AP Assistant
VALLEY CITY
Future Opening: Accounting AR/AP Assistant
Full Time • VALLEY CITY
Benefits:
- 401(k)
- Bonus based on performance
- Company parties
- Employee discounts
- Paid time off
- Training & development
- Vision insurance
About us
Valley City Supply is a small business in Outdoor living Construction & Logistics in Valley City, OH. We are professional, agile and collaborative.
Our work environment includes:
- Modern office setting
- Casual work attire
- Company perks
- Regular social events
We are a growing business in the construction industry looking for a detailed, accountable AP/AR Staff team member. You will be supported by our office accountant. You will perform and manage AR and some AP accounting duties day to day. Attention to detail, accuracy, excellent follow-up and sense of urgency when completing tasks are a must for this role. As a team player, you build strong relationships with your team, and you have passion for the work you do. That passion exists not only in accounting but also within the construction industry. You must be able to quickly adjust your process or work to fit what is needed for the role or for clients.
Duties:
General-
- Answer calls and emails promptly.
- Accept customer payments over the phone and in person.
- Assist with data entry tasks.
- Assist with general accounting task
- Handle paperwork, mail, and file documents promptly.
- Match purchase orders, purchase invoices, and BOLS/Shipping Tickets.
- Create purchase invoices for expenses that do not require inventory.
- Utilize computerized systems for record keeping and data management.
- Maintain records and contact customers for special orders.
- Audit any accrued purchases.
- Review statements and report discrepancies to the manager.
- Work with the warehouse to perform inventory management.
- Balance cash drawer
- Send out statements and requested documents.
- Inform customers of open balances & collect.
- Manage warranty returns and resolve discrepancies.
- Maintain updated information on vendors and/or customers.
- Assist with periodical audits, end-of-month procedures, and general accounting tasks.
- Assist with expense budget planning and maintaining them.
- Audit price discrepancies and resolve them with correct margins.
- Resolve discrepancies between vendors and/or customers.
- Support additional projects as required.
Specialized-
- Safeguard company assets through accurate processing of vendor invoices and credits.
- Follow procedures to code and enter documents into the Accounts Payable system.
- Utilize the three-way match system to ensure payment accuracy.
- File freight/vendor claims for missing, incorrect, or damaged material.
- Resolve discrepancies between the purchase order and vendor invoice.
- Facilitate customer billing and processing of direct shipment orders.
- Investigate and resolve open items on account.
- Communicate directly with vendors to obtain missing documents.
- Digitalize and accurately index documents in the electronic filing system.
- Scan, Deposit, and reconcile customer payments (Check, CC, Cash).
- Analyze and assist with month/year-end close tasks.
- Prepare for audits.
- Assist with pricing updates.
Skills:
- Good communication and follow-through.
- Computer Literacy is a MUST.
- Proficient in Microsoft Programs and accounting software.
- Operate office equipment easily.
- Basic understanding of accounting terms.
- Work independently in a fast-paced environment.
- High integrity, honesty, and professionalism.
- Organized with attention to detail.
- Willing to learn with a positive, collaborative attitude.
Education and Experience:
- Associate degree or relevant work experience in an office assistant or administrative role preferred.
- Familiarity with accounting software is a plus.
- Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational and time management skills
- Ability to multitask and prioritize tasks effectively
- Strong attention to detail and accuracy in work
Physical Requirements:
- Comfortable working at a desk and using a computer.
- Lift up to 15 pounds occasionally.
Benefits:
- Employee retail discount.
- Life and health insurance 100% paid after 60-days.
- Optional dental and vision add-on.
- Paid time off
- Major Holidays off
- Unpaid weekends off.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the role.
Compensation: $18.00 - $22.00 per hour
At Valley City Supply, we believe in family. We value and understand the work/life balance and strive to create the best work environment possible with the goal of supporting happy families. We are a place where your hard work and passion is recognized and rewarded, your joys are celebrated, and you're never alone during the hard times.
This is our approach and how we feel, not just about our team, but also in the way we treat our customers. As a third-generation, family-owned small business, family is who we are and what we are about. We enjoy developing relationships with our customers - learning about them, their families, their problems - so that we can better serve them and help to make their lives a little bit easier.
Whether you're on the showroom floor, a driver, working in the yard/warehouse, or part of admin operations, everyone one of us is integral and essential to the success of Valley City Supply. We foster a team environment where we encourage and support each other's strengths and passions, and collaborate as a team to solve problems together.
Whether you're on the showroom floor, a driver, working in the yard/warehouse, or part of admin operations, everyone one of us is integral and essential to the success of Valley City Supply. We foster a team environment where we encourage and support each other's strengths and passions, and collaborate as a team to solve problems together.
At VCS, you'll find an environment that is not only flexible, accommodating, and caring, but also where you can feel like you've accomplished something and had an impact on someone's life. You'll feel rewarded and fulfilled to be able to share your knowledge, passion, experience, and creativity with a customer...and be a part of their dreams as they come to life.
(if you already have a resume on Indeed)
Or apply here.
100% of employee's premium is covered by VCS
Anthem BlueCross Blue Shield
100% of employee's premium is covered by VCS
Accidental death and dismemberment at $15,000
Dental Insurance
Covers both preventative care and other major services, such as oral surgery, restoration, and prosthetics
Vision Insurance
Covers exams, lenses, frames, and contacts
Paid Time Off
Paid Time Off (PTO) after 60 days & Paid Holidays (Christmas, New Years Day, Thanksgiving, Black Friday, Memorial Day, July 4th, and Labor Day)
Retirement plan
SAR/SEP
Professional Financial Advisor available
Birthday Celebration
Free Birthday Lunches of your choice for the entire company or equivelant
Employee Retail Discount
Check out our neat outdoor living products!